Landscaping Quote Software That Wins More Jobs

Lawn care and routine maintenance can be priced from the property: lot size, how often, whether edging and clearing are included. Set a base price per service and add price variables for size band, frequency and extras, and the owner sees the price change as they pick. That turns the first phone call into a booking, and it lets you quote accurately at eight at night when nobody is answering the phone.

Design work, planting schemes and hard landscaping need a look first. List a site visit as a bookable service, or let the owner describe the project and send a quote they can accept online. The accepted quote becomes a dated job in the same diary as the weekly mowing, so you have two routes in and one place to look.

Maintenance contracts are the steady part of a landscaping business, and the booking system should handle them as one arrangement rather than a new booking every fortnight. BookingMachine supports recurring bookings, so a fortnightly cut is set up once and appears on schedule, and a recurring discount through the pricing rules rewards the owners who commit for the season.

The work is seasonal and the price can be too. A price variable for the time of year lets you charge a spring clean-up rate or a winter tidy rate without rewriting the price list. Each customer has a record with their bookings, notes and tags, so you can see who is on a contract, who is new and who has not booked since last autumn.

Yes. For each service you decide whether the owner pays a deposit, pays in full at booking, or pays after the work. The card payment is taken when they book and goes to your own Stripe account. Online payments are on the paid plans and need an approved payments application, which we review before switching them on.

A deposit matters most on project work, where you are buying plants and materials before you start. Taking a percentage at booking means the materials are covered if the owner changes their mind, and a late cancellation does not leave a crew idle for the day. Once a job is marked complete you can invoice the balance from the same place, and a no-show fee is available for the appointments where nobody is home to let the crew in.

With more than one crew, the question is who is where on which day. BookingMachine lets you add team members and more than one location, each with their own hours, so the diary shows your real capacity. A job blocks the time it needs, a slot that is taken is not offered again, and the crew can see their day in the dashboard without anyone forwarding messages.

The owner sees none of that. They see a price, the dates that are free and a form that asks for what you need, such as gate access, pets and where to park the truck. The booking arrives in your dashboard and your inbox with those answers attached, and each owner has a customer record that keeps their jobs and notes together for the next visit.

After a job is marked complete, the owner is emailed a review request and can add photos or video. For a landscaper that is the finished garden beside the owner's words, on your reviews page and embeddable on your website. Owners never create an account to book: they open your link or your site, pick the service, see the price, choose a date, pay if payments are on, and get a confirmation by email.

Embed the form on your website with one line of code, share the link on Google and Facebook, or use your free website, a multi-page site with templates, your services and prices and the booking form built in. The free plan has no card; deposits and online payments are on the paid plans.