Tutoring Booking Software That Fills Your Sessions Automatically

Tutors rarely have one price. GCSE maths and A level further maths are different lessons, an hour and ninety minutes are different lessons, and a pair of siblings is different again. A tutoring booking system has to carry that without a price list the length of a prospectus. In BookingMachine each lesson type is a service with its own duration and base price, and price variables adjust it for level, length, group size and location.

The parent or student picks the subject, the level and the options, and sees the price change as they do. Because the lesson has a duration, a ninety minute slot blocks ninety minutes and a slot that is taken is never offered twice. The form carries your colours and logo, and every booking arrives in your dashboard and inbox with the options chosen.

Most tutoring is the same student at the same time every week for a term, and session scheduling software should treat that as one booking, not thirty. BookingMachine supports recurring bookings, so a Thursday at five becomes a standing lesson in your diary without being rebooked each week. A recurring discount through the pricing rules is a simple way to reward families who commit to the term.

Standing lessons also keep your availability accurate. A new family looking for an after-school slot only sees the times that are genuinely free, because the regulars are already in the diary. You set your hours, block the school holidays, and if you teach at more than one place, each location has its own hours.

Many tutors now offer both online lessons and lessons at the student's home or a library, usually at different prices. Rather than two systems or two price lists, use a price variable for the lesson location. The parent picks online or in person and the price adjusts, with travel covered for in-person lessons. The booking records which one they chose, so you know whether to open a video call or get in the car.

If you only teach online, the booking link does all the work: share it on your tutoring profile, your social accounts or by message, and the student books from anywhere. If you have a website, the form embeds on it with one line of code. If you do not, your free website gives you a multi-page site with your subjects, rates and reviews and the booking form built in.

Yes. For each lesson type you decide whether the family pays in full when they book, pays a deposit, or pays after the lesson. The card payment is taken at booking and goes to your own Stripe account. Online payments are on the paid plans and need an approved payments application, which we review before switching them on.

Blocks of lessons are usually paid upfront, and selling a block of ten as its own service with a package discount is the simplest way to do it. For families who pay after each lesson or at the end of the month, you can send an invoice from the dashboard once the lesson is marked complete, so the billing and the diary live in the same place.

Parents and students never create an account. They open your link, pick the subject and the options, see the price, choose a time and pay if payments are on. They get a confirmation by email and you get the booking. After a lesson is marked complete they are asked for a review, which for a tutor is the recommendation that brings the next family.

The free plan has no card and covers your lesson types and prices, the booking link, the form for your website, your free website and review requests. Payments and deposits are on the paid plans. Set up your subjects and your weekly hours for free, take some bookings, and turn payments on when you want to sell blocks online.