Deposits and no-shows

Deposits and no-show fees for cleaners, set up once.

BookingMachine lets a cleaning business take a deposit of any percentage at booking, charge the balance automatically when the clean is marked complete, and charge a no-show fee to the card saved at booking when nobody is home. All three are set once and apply to every booking, on a paid plan with an approved payments application.

Updated 4 Nov 2026

Fresh Start Cleaning
Choose your options
Bedrooms
Bathrooms
Deep clean$120.00
Bedrooms: 3+$60.00
Bathrooms: 2+$36.00
Total$216.00

Demo: Fresh Start Cleaning, a made-up business. Try it: the price moves as you answer.

Why cleaners take deposits

A cancelled clean on the morning is a day you cannot sell again. A deposit changes how people book: someone who has paid part of the price is more likely to be home, or to tell you in time if they cannot be. It matters most on the long jobs, the deep cleans and move-outs that fill a whole day.

Choose the size of the deposit by what you would lose. The deposit calculator works it out from your prices and how often bookings fall through. The demo takes 25%, which is $54 on a $216 clean.

Notice for changes and cancellations

Set the notice you ask for, in hours, in your booking policies. It is shown on the confirmation and on the booking page, together with how to reach you, so the rule is agreed at booking rather than argued about at the door. A short message of your own can replace the standard wording.

When nobody is home

Turn on the no-show fee and choose it as a percentage of the booking. When you mark a booking as a no-show, the fee is charged to the card saved at booking, if there is one. Tell customers about it in your change notice message, so it is never a surprise.

Most lockouts are about access, not intent. Ask on the form how you will get in, whether anyone will be home and whether there are pets to shut away, and the answers arrive with the booking.

In BookingMachine

Set it up once.

  1. 01

    Set the deposit

    On your booking form's payment settings, the percentage taken at booking, from nothing to the full price.

  2. 02

    Set the notice

    In booking policies, the hours of notice you ask for and the message customers see.

  3. 03

    Turn on the no-show fee

    A percentage of the booking, charged to the saved card when you mark a booking as a no-show.

How a quote movesDeep clean, worked out by the pricing engine from the demo's answers.
Deep clean base price
$120.00
Bedrooms: 3
+$60.00
Bathrooms: 2
+$36.00
Total
$216.00
Deposit at booking (25%)
$54.00

Questions.

Anything else, ask us.

How much deposit should a cleaner take?

Enough to cover what a late cancellation costs you. Larger jobs such as deep cleans and move-outs justify a larger deposit. The deposit calculator works out a figure from your own prices.

Can I charge a fee if the customer is not home?

Yes. Turn on the no-show fee in your booking policies and set it as a percentage of the booking. It is charged to the card saved at booking when you mark the booking as a no-show.

Is the balance charged automatically?

It can be. Turn on auto-charge for the balance and it is taken when you mark the clean complete. You can also send a payment link instead.

Do deposits work on the free plan?

No. Deposits and online payments are on the paid plans, and start once your payments application is approved.

Your prices, booked.

Add your services and what moves their price, then share the link. Free to start, no card.

Fresh Start Cleaning
Confirmed

You’re booked

Deep clean · Saturday, Oct 18 · 10:00 AM

Deposit paid$54.00
Due on the day$162.00

Confirmation sent to [email protected]

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