Personal Trainer Pricing Calculator
Enter the income you want, what you pay in gym rent and other costs, and how many sessions you deliver in a week. The calculator returns a price per session and a discounted price for a block.
Your numbers
What you want left for yourself after tax and business costs.
Gym rent or floor fees, insurance, certifications, equipment, software, marketing.
Your overall rate, including any social security or national insurance. Ask your accountant if unsure.
Your work
The number you actually deliver, after cancellations and gaps.
Programming, messages, setting up and travel.
Optional. Shows what your current price really pays you.
Result
Charge per session
$55
$51.14 covers it exactly. Rounded up to a figure you can quote.
- Turnover you need in a year
- $51,750
- Sessions sold in a year
- 1012
- Your time is billed at
- $40.91 an hour
- Block of 10 sessions
- $495 ($49.50 each)
The hourly figure counts all the time a session takes, including the work nobody sees. It is an estimate to plan with, not tax advice.
Take session bookings and payments online
BookingMachine lets clients book and pay for sessions online, sets up recurring weekly slots and applies your cancellation window to late changes.
How the session price is worked out
The calculator adds the take-home pay you want, the tax on it and your yearly costs, then divides by the sessions you deliver in a year. Use the number of sessions you are paid for, not the number of slots in your diary. Cancellations, quiet weeks and gaps between clients all bring the real figure down.
The hourly rate in the result includes the unpaid time around each session: writing programmes, answering messages, setting up and getting between clients. That is the figure to compare with a salaried job, not the session price.
Pricing blocks and packages
A block of sessions paid up front is worth a discount, because it gives you committed income and a client who turns up. The calculator applies the discount you choose and shows the block price and what each session comes to.
Check the discounted session price against the exact figure in the result. If the block takes each session below the price you need, the discount is costing you income. A smaller discount, or a block with an expiry date, usually works better than a deep one.
Questions
How many sessions a week can a personal trainer deliver?
It depends on travel, the hours your clients want and how much programming you do outside sessions. Enter the number you sustain over a normal month. Planning around a full diary every week sets the price too low.
How much discount should I give on a block?
Enough to reward the commitment without giving away your margin. Run the numbers in the calculator: if the per-session price in a block drops below the exact figure you need, reduce the discount.
Should missed sessions count as used?
Most trainers count a session as used when it is cancelled inside the notice period or missed without warning. Write that into your cancellation policy and show it to clients before they buy a block.
What costs should I include?
Gym rent or floor fees, insurance, certifications and their renewals, equipment, booking software, marketing and accountancy. Gym rent is usually the largest, and it is owed whether or not your sessions are full.
Should I charge more for early mornings and evenings?
Peak slots are the first to fill, so there is a case for it. A simpler approach is one session price, with any discount kept for off-peak times you want to fill.
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Take session bookings and payments online
BookingMachine lets clients book and pay for sessions online, sets up recurring weekly slots and applies your cancellation window to late changes.